How to File Articles of Incorporation in Florida

How to File Articles of Incorporation in Florida

Filing Articles of Incorporation in Florida is a crucial step for anyone looking to establish a corporation in the Sunshine State. This legal document officially creates your corporation and outlines essential information about your business. Below, we’ll guide you through the process of filing Articles of Incorporation in Florida.

Step 1: Choose Your Corporation Name

Your corporation name must be unique and distinguishable from other registered entities in Florida. It should include a designation like "Corporation," "Incorporated," or an abbreviation such as "Inc." You can check name availability through the Florida Division of Corporations' website.

Step 2: Designate a Registered Agent

A registered agent is a person or business entity responsible for receiving legal documents on behalf of your corporation. In Florida, your registered agent must have a physical address in the state and be available during regular business hours. You can designate yourself or hire a professional registered agent service.

Step 3: Prepare the Articles of Incorporation

The Articles of Incorporation must include specific information, such as:

  • The name of the corporation
  • The purpose of the corporation
  • The principal office address
  • The name and address of the registered agent
  • The number of shares the corporation is authorized to issue
  • The name and address of each incorporator

You can find a sample form on the Florida Division of Corporations website to assist you in preparing your document.

Step 4: File the Articles of Incorporation

Once you’ve completed your Articles of Incorporation, it’s time to file them with the Florida Division of Corporations. You can submit your documents online, by mail, or in person. Filing online is often the most efficient method. The filing fee is typically around $70, but be sure to check the latest fees on the Florida Division of Corporations website.

Step 5: Obtain an Employer Identification Number (EIN)

After your Articles of Incorporation are approved, you should apply for an Employer Identification Number (EIN) through the IRS. This number is essential for tax purposes, opening a business bank account, and hiring employees.

Step 6: Create Corporate Bylaws

Although not required to file with the state, drafting corporate bylaws is an important step in establishing the internal governance of your corporation. Bylaws outline how your corporation will operate, including the roles and responsibilities of directors and the process for conducting meetings.

Step 7: Hold an Organizational Meeting

After filing your Articles of Incorporation, hold an organizational meeting with the initial board of directors to adopt the bylaws, issue stock, and make other initial business decisions.

Step 8: Maintain Compliance

Once your corporation is established, it’s crucial to maintain compliance with Florida’s business regulations. This includes filing an annual report and paying the associated fees to keep your corporation in good standing.

By following these steps, you'll successfully file Articles of Incorporation in Florida and be on your way to running a legally recognized business. Make sure to stay informed about any changes in the law or requirements to ensure continued compliance.